Last modified: [18 November 2021]

1.               INTRODUCTION

This privacy policy (the “Policy”) sets out how we collect and process your personal data through your use of this website, including any data you may provide through this website, such as when you register for our events, sign up to receive our newsletters or other communications, or otherwise interact with or contact us through this website.

Please read this Policy so that you are aware of how and why we collect, use, and disclose your personal data. This Policy supplements other notices and privacy policies and is not intended to override them.

The Peak Re Group is comprised of a number of different entities, details of which can be found here: https://www.peak-re.com/about-peakre/our-subsidiaries-branches/. This Policy is issued on behalf of the Peak Re Group, so when we mention the “Company”, “Peak Re”, “we”, “our” or “us” in this Policy, we are referring to the relevant company in the Peak Re Group responsible for processing your personal data.

If you have any questions about this Policy, including any requests to exercise your legal rights, please contact us using the contact details below.

2.               UPDATES TO THIS POLICY

We may update this Policy from time to time. For instance, there may be changes in the data we collect about you or the purposes for which we use it. If we do make changes to the Policy, we will update the “effective date” at the top of this webpage. If we make a material update, we may provide you with notice prior to the update taking effect, such as by posting a conspicuous notice on our website or by contacting you using the email address you provided.

3.               DATA THAT WE COLLECT

Personal data, or personal information, means any information about an individual from which that person can be identified based on such information alone or with other available information.

We may collect, use, store and transfer the following kinds of personal data about you:

• Identity data, such as your name, title, employer and gender.
• Contact data, such as your email address and telephone number.
• Marketing and communications data, such as your preferences in receiving marketing from us and your communication preferences.
• Demographic data, such as your country/region.
• Information about your device, such as your device ID and IP address.
• Information about your interactions with the website, such as the web pages you visit.

4.               HOW WE COLLECT YOUR PERSONAL DATA

We collect data from and about you through your direct interactions with us. You may give us your personal data by filling in forms or by corresponding with us by phone, email or otherwise. This includes personal data you provide when you:

• attend onsite or virtual events that we/ other organisations host or organise;
• contact us in person, by phone, via mail, email or online;
• have business relationship with us;
• subscribe to receive our publications;
• request for marketing communications to be sent to you; or
• give us feedback or contact us.

We may also collect certain information automatically through the use of cookies and similar technologies when you visit our website (please see our Cookies Policy for more information).

5.               THIRD PARTY DATA COLLECTION

Some content or applications on the website may be provided by third parties, including advertisers, analytics companies, or application providers. These third parties may use cookies or other tracking technologies to collect information about you when you use our website. The information they collect may be associated with your personal data or they may collect information, including personal data, about your online activities over time and across different sites and other online services. We do not control these third parties’ tracking technologies or how they may be used. If you have any questions, you should contact the responsible provider directly. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. Please see our Cookies Policy for more information.

6.               HOW WE USE YOUR PERSONAL DATA

We will only use your personal data as described in this Policy or as otherwise required or allowed by law. Most commonly, we will use your personal data:

• to provide our services to you, including to allow you to access our publications and to register for and participate in our events;
• in relation to marketing communications, such as sharing our marketing and promotional materials or information with you, with your consent, if applicable. For more information on marketing, please see the “Marketing” section below;
• to respond to your requests or enquiries;
• where permitted under applicable law, it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests; or
• for our internal research purposes and/or to develop, maintain, and improve our products and services and user experience for our website;
• to tailor your experience when you visit our website, by showing content that we think may be of interest to you, and displaying the content according to your preferences;
• to prevent against fraud or other illegal activity or to protect our legal rights, interests, or the interests of others; and
• where we need to comply with legal obligations or lawful requests for data by regulators or other government authorities that we or any other member of our group is subject to, whether in your jurisdiction or elsewhere in the world.

7.               MARKETING

We aim to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

Subject to applicable law, you will only receive marketing communications from us if you have requested or consented to receive such communications and you have not opted out of receiving that marketing. Such marketing communications may relate to insurance and reinsurance and related products and services. Such marketing communications may be in various forms, including newsletters and email updates.

You can ask us to stop sending you marketing communications at any time by contacting us at [email protected] any time.

8.               DISCLOSURE OF PERSONAL DATA

We may share your personal data for the purposes set out above with the following parties:

• External third parties, including agents, contractors or third party service providers, such as the service providers for data management (store and/or process data), communications and distribution of our promotional materials
• Internal third parties, including other companies in the Peak Re Group and who are based in jurisdictions including Hong Kong, Malaysia, Switzerland and Bermuda.
• Third parties to whom we sell, transfer or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them.
• Courts, law enforcement, or other authorities to comply with applicable law or respond to valid legal requests, such as a subpoena, prevent fraud or other illegal activities, or protect our legal interests or the interests of others.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

9.               INTERNATIONAL DATA TRANSFERS

We share your personal data within the Peak Re Group. This will involve transferring your data to jurisdictions that the Group operates in, as permitted under applicable laws. Currently, this includes the following countries: Japan, Bermuda, Switzerland, Malaysia and St. Maarten.

For more information on the specific mechanisms used by us when transferring your personal data to another jurisdiction, please contact us using the contact details below.

10.            DATA RETENTION

We will only retain your personal data for as long as reasonably necessary as specified in this Policy, including for business purposes or for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.

We may retain your personal data for a longer period in the event of a complaint.

11.            YOUR RIGHTS

Subject to the local laws in your jurisdiction, under certain circumstances, you have certain rights under data protection laws in relation to your personal data that may include the following rights:

• Access – request a copy of your data and information relating to how it is processed
• Rectify – request any inaccuracies in the data we hold about you be corrected
• Erasure – request that we erase your data from our records
• Restrict – request that your data is no longer processed by us for certain purposes
• Object – object to certain ways that we process your data
• Transfer – request that your data be shared with a third party
• Withdraw your consent – where we are relying on your consent to process your data, then you can withdraw your consent at any time
• Lodge a complaint – you may be entitled to lodge a complaint with your local data protection authority

If you wish to exercise any of the rights set out above, please contact us using the contact details below.

12.            CONTACT US

If you have any questions about this Policy or how we process your personal data, or would like to opt-out from our future communications to you, you can get in touch at [email protected] or by writing to the Director and Head of Compliance at 15/F, WKCDA Tower, No. 8 Austin Road West, West Kowloon Cultural District, Kowloon, Hong Kong.